j. lo in a headset

Okay fine..we don’t actually wear headsets.

Quick question…

Was your friend’s wedding a hot mess?

We hate that for them!

Day of Pittsburgh has been turning champagne problems into champagne poetry since 2017, and our all-inclusive coordination package makes sure every vendor, decoration—and cookie!—is in its place, and that you—and your friends!—don’t lift a damn finger.

We love that for you.

faqs

  • You have full control of your budget, choosing a venue, hiring all the vendors you love (we’ll totally name drop our favorites if you need), and adding your personal touches to the decoration and vibe of the day.

    You make the plans, and we’ll execute them!

  • We’re good, but we’re not psychic. While ‘day of’ is in the title, we get to work way before your actual wedding day, typically 6-12 months out. Worst case scenario? We’ve come on board within 30 days notice. Best case? We’ve had couples hire us two years in advance.

    Once you book, we’ll meet up to build your wedding day timeline, create and tackle the to-do list, and check in with your vendors. We also offer a site visit at your venue – We’re visual learners!

  • You probably could! But do you want to?

    Weddings are, at their core, an event. And guess what every event has? An event coordinator! There’s always a ringleader with answers, the point person for emergencies, a ‘woman behind the curtain’ pulling all the strings. Without them, the event wouldn’t function very well.

    We all know a wedding isn’t just any event; it’s an event where the hosts are getting married. What host wants to be the woman (or man!) behind the curtain on their own wedding day? We sure wouldn’t.

    BUT! Maybe you have a friend or family member up for challenge! Are you sure? Are they sure? It’s pretty impossible to be a guest and a ringleader.

    The moments they’ll miss while setting up your escort cards, the stress of scurrying around to find you a Band-Aid, and missing their favorite song because they’re refilling coffee is not worth it.

    Before mom, your super excited cousin, or (please, no) you volunteer as tribute, take a look at what a day of coordinator can do for your wedding.

  • Can you afford to leave all of your carefully made plans up to chance?

    The wedding industrial complex is booming with unnecessary ‘must-haves.’ If you invest in anything, make it your peace of mind. We’re your advocate, your boots on the ground, and your freedom to eat, drink and be married! Every couple deserves that.

Here’s how we work

Pre-wedding day:

The more we prepare together, the smoother things will go on your day, and the less we’ll bug you in the moment.

  • 1 year out

    Kickoff planning meeting!

    This is our initial ‘icebreaker’ date to learn more about your wedding vision, nail down the timeline for your day, and matchmake you with any vendors you still need to lock in.

  • 60 days out

    Zoom check in!

    You’ll meet with your lead planner in the Day of Pgh Zoom Room to finalize your timeline, DIY details, ceremony logistics, and 100 other things! Don’t worry, you can bring wine ;)

  • 30 days out

    Site visit time!

    We’ll schedule a big site visit at your venue with your lead planner. We’ll chat layouts, load-ins, and where that cookie table is going to end up!

  • Week of

    IT’S WEDDING WEEK PEOPLE!

    The week of your wedding, your vendors will receive confirmation e-mails from us, and we’ll have our final ‘gut check’ Zoom date before you get your wedding manicure—pick a good color!

the day of:

What we do today—your freakin’ wedding day!—will be remembered for a lifetime, and we take that very seriously.

It’s us behind the curtain, and you in the spotlight! We’re your ride or die, and will go above and beyond for you.

Your #dayofpgh Lead Planner will direct your wedding day for up to 10 hours, and one assistant planner will be there to support for 6-8 hours.

Not sold?

 Drop down for the day of details we deliver:

    • Check in with all vendors

    • Coordinate breakfast/coffee delivery (Can you write “Bride” on the cup, please?)

    • Pick up miscellaneous wedding items you may have forgotten (winner so far: The groom’s belt!)

    • Point person for bridal party, family, and emergency needs

    • Facilitate hair/makeup, photographer, and transportation arrivals

    • Set up/place any ceremony décor or items

    • Confirm space is clean and organized

    • Get all guests on the shuttle to the ceremony

    • Station the ushers with programs at the entrance

    • Pin boutonnieres

    • Get grandparents their corsages

    • Confirm the best man has the rings

    • Line up bridal party

    • Cue music

    • Cue everyone down the aisle

    • Fluff the bride’s train and say “Have fun!”

    • Remind guests of the unplugged ceremony policy (as nicely as possible!)

    • Coordinate receiving line

    • Wrangle guests for family portraits

    • Collect any décor and bring it to reception space

    • Deliver hors d’ouervers and cocktails to bridal party during photos

    • Flip ceremony space into reception space

    • Make sure band eats dinner

    • Light ALL the candles

    • Confirm photographer gets detail shots of the reception space

    • Bustle the bride’s dress

    • Oversee vendor arrival and setup

    • Set out place cards and favors

    • Manage all those DIY projects

    • Make sure the high chairs are at the correct tables

    • Keep flow of reception on time and handle any hiccups

    • Coordinate surprises (boudoir photo gift, ice luge, late night Chik-Fil-A delivery…yep, done that.)

    • Line up bridal party for grand entrance

    • Grab the maid of honor’s favorite lipstick left behind at the hotel

    • Work with band/DJ/MC to coordinate speeches and special dances

    • Fetch the bride and groom champagne

    • “Yes, Aunt Karen, your cookies are out.” (Repeat five times.)

    • Switch out the bride’s heels for dancing flats

    • Grab dinner and cake leftovers

    • Check on the babysitter and kiddos

    • Dim the lights for the dance party

    • Coordinate bouquet/garter toss, dollar dance, group photo, etc.

    • Orchestrate grand exit

    • Distribute payments and gratuities

    • Pack up cake cutters, cake topper, guest book, champagne flutes, and other valuables

    • Oversee event breakdown in accordance with the venue

    • Final sweep to collect any left behind personal items (phones, jackets, jewelry…we’ve seen it all!)

Also included…

  • Unlimited e-mail support

    You’re never bugging us! Pick our wedding brains whenever you need via e-mail.

  • Your Wedding...in the cloud.

    Once you book, you’ll receive a custom planning portal to keep us all on track as your wedding date gets closer.

  • Vendor management + maintenance

    We’ll keep your vendor team up to date on any news and decisions you make as your wedding day evolves.

Ready to have all the things?

…Shall we go on?

 

Because that’s a condensed version of what you get when you hire Day of Pittsburgh.

If you don’t have us, who will do all of these things? Many of our tasks may seem small on their own, but having that woman (hi!) behind the curtain to handle them – and so many more ‘day of’ dilemmas – adds up to a stress free, organized wedding day for everyone.

We will extinguish the fires before you even smell the smoke.

So…Want in?

Here’s what you need to have your cake and eat it too:

  1. A final wedding date

  2. A locked in wedding venue

  3. …That’s it!